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Precise words to avoid misunderstandings

Regulatory concepts link to the official sources at the end of the page; workflow and approval terms describe their use in Upikajob, not a legal definition.

HRIS — Human resources information system

A set of tools and processes for managing HR information, sometimes combined with specialized software. Choosing a review module does not require replacing payroll or other tools.

Review campaign

In Upikajob, a framework that brings together a population, groups, and reviews to organize. Each group assigns a form and a workflow to its employees.

Annual performance review

A discussion of work done, goals, and resources for what comes next. Not a general obligation, but a collective bargaining agreement may require it. Service Public notes it differs from the professional review (EPP).

Professional review (EPP)

France’s entretien de parcours professionnel: a review of career path, qualifications, career goals, and training needs, with no evaluation of work. Per Service Public, it replaces the entretien professionnel. Its timing depends on the situation and applicable rules.

Skills framework

A structured set of named, described skills for an organization or a job, giving assessments a shared vocabulary. It is usable if it describes what can be observed at work.

Job profile

A document describing a position’s role, activities, and expectations. In Upikajob, an active job profile can carry skills and their expected levels; a simulated level does not replace it.

GEPP — Strategic workforce and career planning

A French approach linking how jobs evolve with skills and career paths. A skills map can feed into it without summing it up: company direction, employees’ wishes, and labor relations matter too.

Training need

A learning need tied to the work, changes in the job, or a project, to be qualified before choosing a course. Expressing or spotting it in a review does not mean an approved budget or an enrollment.

Skills development plan

The framework in which the employer sets its training policy, including adapting employees to their job and maintaining their employability. Per Service Public, it replaced the training plan; Upikajob keeps the “training plan” label in its screens.

Approval workflow

A sequence of people and conditions for approving a request or a step. In the training plan, it can involve several roles or be automatic. An approved step does not necessarily close the workflow.

360-degree feedback

An approach combining self-assessment with several circles of raters. Rules for choosing raters and sharing results are explained before collection. Not all perspectives are anonymous, and grouping responses does not rule out re-identification.

OCR — Optical character recognition

A technique that turns an image or scan into usable text. It can make mistakes on handwriting, tables, or hard-to-read pages. When importing reviews, check the extracted text and what it is linked to.

Upikat

The AI assistant in Upikajob’s review form, which helps prepare answers; its content must still be reviewed. The Management Copilot, for its part, helps prepare professional follow-up actions.

GDPR — General Data Protection Regulation

EU regulation (RGPD in French) governing, among other things, the purposes, legal bases, information, rights, security, and transfers of personal data. HR software does not exempt the employer from defining and documenting its processing.

AI Act — EU regulation on artificial intelligence

A regulation governing AI systems and models according to their risks and uses, alongside the GDPR. A workplace evaluation system calls for a high-risk assessment, with no general exemption through human review.

Sources and references

To read the original texts and dig deeper at the source.

All resources
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